Do I need a Wedding Coordinator??

by Instant Traditions

Many engaged couples are asking themselves just that question.  The short answer is definitely! The more precise answer is actually more questions.  Such as, what kind of experience do you want? Do you manage time and organize well? Are your family and friends really into helping with this possibly long, stressful journey with you? All of this, of course, could lead to more questions and soon your stress level is skyrocketing.  

We here at Instant Traditions want to help you make an informed decision.  We would also like very much to help you find solutions for any issues you may be struggling with when facing what can be a very arduous task.  
Let us begin by discussing the difference between what a planner does and what a month of coordinator does. A Wedding Planner is with you every step of the way. Beginning to end they help you contact vendors, review contracts, and book venues. They can even help design seating plans, scheduling decor. They will be instrumental in organizing the bridal party and coordinating prewedding planning parties. This obviously lowers the workload and stress placed on you and your future spouse, not to mention your family and friends.


 If you love planning things, have a large support system ready to help, or just want to save money then Month of Wedding Coordination is for you.

A Month of Coordinator on the other hand basically comes on four to six weeks before the big day to implement your plans.  If you are a big planner and want the experience of planning your own wedding then month of coordination is for you. A coordinator will help terrifically with communication between you, vendors, and caterers on your big day.  They will have endless emails and consults with you to ease your workload in the lead up to your wedding. They will relieve the stress of having to stop in the middle of hair and makeup to direct the floral design or help Uncle Ned find his seat.  A coordinator deals with the details you have orchestrated to make your big day run as smoothly as possible. So, if you have no idea where to begin, don’t have a local support system to help you plan, or just are not into planning things then you definitely need a Wedding Planner.  If you love planning things, have a large support system ready to help, or just want to save money then Month of Wedding Coordination is for you.


As planners, it is our job to provide a buffer for you and your significant other so you can focus on what’s important to you…

The other major thing that contributes to this decision is your reaction to stress.  Ask yourself if you are good under pressure, or do you become angry, shut down, and cry?? If the answer is the latter you definitely need at least a coordinator.  Are you easily overwhelmed?? Do you have issues with remembering things when stressed?? If either of these things is true then a Wedding Planner is going to be your best friend.  To be honest, getting married is a major emotional rollercoaster for everyone involved. We all want the perfect wedding, even the most laid back among us wants a special and drama free celebration.  Also, as much as you have planned things will happen. Life happens, venues fall through, caterers cancel, and people double book. A Wedding Planner/Coordinator can help avoid these issues by having reliable contacts, remembering details, reviewing contracts, arranging cleanup etc.  For example, you are having an outdoor ceremony or reception that you initially planned in a park with a nice covered pavilion. The problem is the park has double booked that space and you had to switch venues to your sister’s large backyard area. Now you may need to rent awnings or tents, space is totally different so seating needs to be changed.  These are just a few of the thousand details a planner can help you negotiate. Another example, it is the big day and it seems like everyone forgot something. The groomsmen forgot dress socks, half the bridesmaids have a run in their hose, no one brought a lighter for the candles, and your maid of honor has stage fright about their toast. To top it off your wedding arch is drooping.  The planner/coordinator can be the hero in this situation, saving you by simply having zip ties on hand or tea for the tickle in your throat. As planners, it is our job to provide a buffer for you and your significant other so you can focus on what’s important to you at the moment like sharing a quiet moment with someone special before the big march. This keeps your stress low on your big day so you are not exhausted before you even get to the wedding march.  

Your wedding day and the journey leading up to it can be very emotional and all that emotion can be overwhelming. Not just for you but for everyone involved. Much of the ride can be determined by having people ready and willing at your side to help keep it rolling smoothly and a good coordinator can do just that.